Climate Emergency/Carbon Zero Fund: Guidance Notes for applicants 2021

  1. Purpose of the Fund

This fund has been set up by Calderdale Metropolitan Borough Council (CMBC) in partnership with Community Foundation for Calderdale (CFFC) as equal funders, to support local environmental projects.

CMBC and CFFC will work together long-term to raise awareness of Climate Emergency and raise endowment funds for the distribution of grants/loans to support capital and revenue projects in Calderdale.

The fund has a specific focus on providing support to a wide variety of community groups to make energy savings and carbon reductions. 

  1. Aim of the fund, expected outcomes

The aim of the fund is to help Calderdale reach its targets for carbon saving with the aim of becoming Carbon Neutral.

The target is for the Borough to be Carbon neutral by 2038.

We cannot calculate exact carbon savings that could be made by this funding. However, we hope that the funding might unlock savings similar to those made by the Salix Public Sector Energy Efficiency Fund which had a target cost of £500 per. tonne of CO2 avoided.

Using a price point of £500 / tonne of carbon, we would aim for £1m of investment to deliver 2,000 tonnes of carbon saving over the project lifetime.

You will be asked in your application how you will measure the carbon savings made by your project and your own organisation’s carbon footprint and expected to report on this on a regular basis to the funders.

  1. Eligible Groups and activities

The types of groups that can apply are:

  • Constituted voluntary, community and faith groups run for and by local people (Note: individuals cannot apply)
    • Registered charities and groups with charitable purposes working in Calderdale
    • Community Interest Companies (CICs) who do not, and cannot, pay dividends
    • Schools (for non-statutory activity)

Please read the Community Foundation for Calderdale guidance for additional guidance on eligibility, see https://cffc.co.uk/eligibility/

  • Key Priorities for this round (July and August 2021)

The key priorities for this round are around Transport, Buildings and Education/awareness raising

a) Projects which will impact on the Carbon impact of transport.

Travel is responsible for 40% of Calderdale’s carbon footprint. For example; a 10 mile commute – one year – of driving in normal traffic contributes 4,500Kg of carbon dioxide pollution to the environment, driving further climate change.

Indicative eligible Projects might cover themes such as vehicle co-ownership (providing an alternative to car ownership to reduce car usage and therefore carbon emissions), the installation of Community eCars in locations close to older persons housing and areas of deprivation across Calderdale, and projects which support active travel and public transport.

b) Projects which will impact on the Carbon footprint of Buildings

43% of our local carbon emissions come from buildings. Heritage buildings – which we have many of in Calderdale – can be more expensive to retrofit to low carbon operation. As an example of the scale of the problem, the Council’s estate generated 2,577,000 kg of Co2 pollution in 2019/20.

We want to encourage Calderdale community groups to undertake energy efficiency works to reduce emissions as a priority. In most cases these works will also reduce operational costs and make buildings more comfortable for occupants.

Projects could include:

  • Cost for an external expert to provide consultancy advice or support for low carbon building refurbishment
  • Renovation of heating and hot water systems
  • Installation of new high efficiency LED lighting
  • Installation of new building controls to ensure smart operation
  • Retrofitting insulation
  • Adding appropriate renewable energy systems to a building (e.g. PV, heat pump)
  • Exploring suitable window systems that would address concerns around listed buildings and conservation but also be financially viable – for installation, maintenance and energy-efficiency.
  • There is an equipment list at section 10b which sets out many types of equipment which can help different types of buildings save energy

Replacement of windows for double glazing and insulation are valuable low carbon retrofit measures, but actual carbon saved by these interventions p.a. can be low when compared with installation costs. We would recommend that applicants consider interventions like LED lighting and heating controls alongside lighting and glazing to maximize financial and carbon savings.

c) Projects which via Education and people development increase the awareness and knowledge of Climate change and the vital need to reduce our carbon footprint and which will lead to new ideas and projects for future rounds.

This could involve:

  • Delivering Carbon / Climate Emergency Training.  This could cover supporting people to develop an awareness of the carbon costs and impacts of everyday activities, and the ability and motivation to reduce emissions, on an individual, community and organisational basis. Carbon Literacy is a term used to describe an awareness of climate change, and the climate impacts of mankind’s everyday actions.
  • Developing sustainability education courses around building retrofit, renewable energy, sustainable transport, repair, re-use, low carbon diets and energy saving
    Creating spaces where people can learn practical skills and engage with issues around carbon emissions through volunteering, arts and educational activities.
  • Working with groups who are often under-represented in climate conversations: BAME / South Asian communities, those without higher level qualifications and communities in areas of depravation across Calderdale, to inform, communicate, educate and empower people through better understanding of the environment. Work might include basic information on energy efficient measures, saving money and improve the environment through better understanding of reducing waste, recycling, and food waste, and skills transfer.

    5. Types of costs that are eligible for grant and loan support.
  • a) The funds are for Capital and Revenue costs. We expect that projects that require a bigger grant will be largely capital.

Costs can include:

  • Costs of equipment
  • Costs of alterations etc to buildings
  • Fees relating to professional support needed for feasibility work / project payback / business case development are also eligible. 
  • Training and information costs
  • b) Grant Loan awards may be offered to suitable applications on a case by case basis. These will normally be offered when the applicant meets the criteria for this:
  • Over 6 months reserves
  • Applied for support for capital projects.
  • Has, or as a result of the loan, will develop income generation or costs savings measures.
  • Is able to repay the loan.

and that:

  • The project scores highly enough

Loans will be interest free and repayment period will be negotiated on a case by case basis.

  1. Fund value and allocations

There will be up to 4 rounds of funding.

Round one in July and August 2021 will have at least £125k available for grants. We anticipate that there will be one grant of up to £40k, 2 grants up to £20k and £65k for grants between £1k and £10k.

Future rounds will be in March 2022 and October 2022

  1. Application process

The Fund will launch on 12th July 2021 the Closing date for first round applications will be 13th September 2021 with decisions expected by end of October.

Applications can be made using the CFFC online application form using this link:

https://ukcf.secure.force.com/forms/Generalover1500/ClimateEmergencyFund

Applicants need to read the Application form guidance below, which details how to answer the application form questions.

There will be an information and advice session for prospective applicants, this will be on 19th July 2021 between 1.00 pm and 2.00 pm, all applicants are advised to attend this event.

Here are the details to join the zoom meeting:

Join Zoom Meeting
https://us06web.zoom.us/j/84000582728?pwd=cDJ1UjRQQVVJajE0SldCL2JqdnJKZz09

Meeting ID: 840 0058 2728
Passcode: 305676

  1. Application Form Guidance

The application form asks questions relating to your project proposal, this guidance is to show you where to put information that shows you are meeting the criteria for this fund.

These questions are in Section 2 of the Application form:

(a) Please describe how will you spend the grant to meet the priority chosen

Please detail the project you intend to carry out, what type of energy project you want to do, and also refer to how the project relates to the Vital Signs theme around “Environment”.

b) either

i) Please describe how your project will help work towards a carbon neutral Calderdale District and save or reduce the Districts Carbon Footprint and how you will measure this 

Please detail the evidence you have that this project will save energy and reduce the carbon footprint.

 Or

ii) How will your project make a significant impact on a lot of people as a visible action

Please detail how you think this project will make a positive improvement for the people and community you work with in relation to reaching a Carbon zero Calderdale.

PLEASE NOTE YOU WILL BE EXPECTED TO CARRY OUT A CARBON FOOTPRINT CALCULATION FOR YOUR ORGANISATION, HERE IS A LINK TO A SPREADSHEET TO HELP YOU DO THIS, AS PART OF THE APPLICATION.

https://cffc.co.uk/wp-content/uploads/2021/07/Emission-Calculator-Calderdale-Climate-Emergency-Fund.xls

For Section 3, which is about impact, please choose the “Environment” Vital Signs theme.

This is what the CFFC Vital Signs Report says about “Environment”:

“The data presented as a natural environment score and a natural beauty score do not appear to do justice to the hilly rural beauty of Calderdale but probably reflect the way the scorers use national criteria that do not credit our rural but post-industrial landscape. However, Calderdale still scores well compared with our West Yorkshire neighbours (although Kirklees significantly outperforms Calderdale for the natural beauty score) and Calderdale is rated most tranquil district in West Yorkshire by a significant amount.

In preserving our environment Calderdale does well, with a much better air quality than the national average (although domestic CO2 emissions are high) and the best local recycling rates.

Flooding remains an issue for the Calder Valley”

The flooding events in 2012, 2015 and 2020 have led to widespread damage and had a devastating impact on Calderdale Communities.

  1. Fund acknowledgment

All successful applicants will be required to follow the PR protocol that CFFC has adopted, see http://www.cffc.co.uk/portfolio/grant-acknowledgement-requirements/

In addition, those who access funding from this source should acknowledge the support of

  • Calderdale Council
  • The Community Foundation for Calderdale

In publicity relating to the funded item(s). Funders’ logos are available by emailing rachel@cffc.co.uk.

10. Suppliers Information

CFFC and CMBC are unable to recommend specific suppliers for the purchase of equipment etc. under this fund, however we can provide guidance to help you. You can contact us for guidance. Costs for feasibility and expert consultants are eligible costs for grant support under this programme.

  1. Schools (and Academies)

Although Council maintained schools, Friends Of School/PTA groups and Academies are potentially eligible for this fund, we would remind Schools that any works done to Council owned building require owners’ permission.

  1. Eligible Technology A wide range of technologies can be supported by this Fund as indicated by the list below.

 

Project TypeWork type
BoilersBoilers – burner replacement
 Boilers – control system
 Boilers – replacement condensing
 Boilers – replacement combination
 Boilers – replacement modular
 Boilers – burner management
 Boilers – retrofit economiser
Building management systemsBEMS – bureau remotely managed
 BEMS – not remotely managed
 BEMS – remotely managed
Combined heat & powerGas, Diesel, gasoil engine CHP
 Biomass CHP
 Gas Turbine
CompressorCompressed Air: air compressor upgrade
Computers & IT solutionsNetwork PC power management
 CRT to flat screen LCD
 Virtualisation
 Thin computers
 Uninterruptible Power Supplies
 Free Cooling for ICT
 Evaporative cooling for ICT
 Energy Efficient File Storage Replacement
 LED monitors instead of LCD (cost difference)
 CRT to LED monitors
 Hot aisle/cold aisle containment
 Multi Functional Devices
 Energy Efficient Server Replacement
CoolingCooling – control system
 Cooling – plant replacement/upgrade
 Energy Efficient Chillers
 Free cooling
 Replacement of air conditioning with evaporative cooling
Hand DryersHand Dryers – replacement to more efficient type
HeatingConnect to existing district heating via plate HE
 Direct electric heating to heat pump (air source)
 Direct electric heating to heat pump (ground source)
 Electric to Gas – heating using CHP
 Electric to Gas – heating using condensing boilers
 Electric to Gas – tumble driers
 Heat recovery
 Heating – direct fired system
 Heating – discrete controls
 Heating – distribution pipework improvements
 Oil to Gas – boiler fuel switching
 Replace steam calorifier with plate heat exchanger
 Thermal Stores
 Heating – TRVs
 Heating – zone control valves
 Steam trap replacements
Hot waterFlow restrictors
 Hot Water – distribution improvements
 Hot Water – efficient taps
 Hot Water – point of use heaters
 Hot Water – chlorine dioxide dosing and biocide treatment
Insulation – building fabricCavity wall insulation
 Double glazing with metal or plastic frames 
 Dry wall lining
 Loft insulation
 Retrofit single glazing units
 Roof insulation
 Secondary glazing
Insulation – draught proofingInsulation – draught proofing
Insulation – pipeworkHeating pipework insulation (internal)
 Heating pipework insulation (external)
Insulation – otherRadiator reflective foil (external walls)
 Automatic/revolving doors
 Automatic speed doors
 Draught Lobby (internal)
 Draught Lobby (external)
 Air Curtains – heated
 Air Curtains – ambient
Lighting controlsLighting – discrete controls
 Lighting control system centralised
Lighting upgradesElectronic ballast with dimming control
 Replace halogen with HID metal halide
 HP Sodium including new fitting
 Compact Fluorescent including changing the fitting
 Compact Fluorescent using same fitting
 Induction Fluorescent including changing the fitting
 T5 lighting including changing the fitting
 T5 lighting retrofit using adaptors
 T8 lighting including changing the fitting
 T8 lighting retrofit using adaptors
 T12/T8 to CCFL including new fitting
 T12/T8 to CCFL using same fitting
LED lightingHalogen to LED including changing the fitting
 Halogen to LED using same fitting
 Flood lighting to LED including changing the fitting
 Compact Fluorescent to LED including new fitting
 Compact Fluorescent to LED using same fitting
 Incandescent to LED including new fitting
 Incandescent to LED using same fitting
 T12/T8 to LED including new fitting
 T12/T8 to LED using same fitting
Office equipmentOffice equipment improvements for non-ICT
Renewable energyBiomass boilers
 Solar PV
 Solar Thermal
 Ground Source Heat Pumps
 Water Source Heat Pumps
 Air Source Heat Pumps
Time switchesTime switches
TransformersLow loss (cost difference)
 Low loss
 Low loss + voltage management (cost difference)
 Low loss + voltage management
 Transformer tapping change
VentilationVentilation – distribution
 Fans – air handling unit
 Fans – high efficiency
 Phase change material 
 Ventilation – presence controls
 Ultrasonic humidifiers
  1. Renewable Energy

We would always recommend that people use a Microgeneration Certification Scheme (MCS) registered installer. You can find MCS registered installers online here: http://www.microgenerationcertification.org/consumers/installer-search

  • Heating & Electrical System Work

We would always recommend that people use a Gas Safe registered supplier (https://www.gassaferegister.co.uk/) or a registered electrician (https://www.electricalsafetyfirst.org.uk/find-an-electrician/) for any work on heating or electrical systems.

For further information, please contact

Rob Billson by emailing rob@cffc.co.uk or grants@cffc.co.uk

Sam Saxby by emailing Sam.Saxby@calderdale.gov.uk